| Increasingly, the need for a written,
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| | of Civil Procedure would require lawyers
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| highly structured document and data
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| | representing parties in litigation to
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| management policy is becoming vital to
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| | discuss document management systems of
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| any private company. While the recently
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| | their clients prior to any legal
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| enacted Sarbanes-Oxley (SOX) rules
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| | proceedings. Another proposed amendment
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| promulgated by the Securities and
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| | to the federal Rules of Civil Procedure
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| Exchange Commission require such a
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| | would provide a safe harbor for companies
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| written policy for public companies,
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| | that lose information but have otherwise
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| there are ample reasons for private
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| | acted in good faith, precluding any
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| companies to also adopt a written
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| | sanctions for such information loss.
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| document and data management
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| | Certain state laws, such as the
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| policy.Various statutes now require most
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| | California Online Privacy Protection Act
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| companies, whether public, non-profit or
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| | of 2003, require website disclosure of
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| private, to securely maintain written
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| | privacy policies in regard to personally
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| records in regard to certain aspects of
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| | identifiable information (such as name,
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| their personnel information and business
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| | address, credit card number, social
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| operations. Under the Health Insurance
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| | security number, email address, etc.),
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| Portability and Accountability Act
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| | which should include a statement about
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| (HIPAA), for example, companies may be
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| | the security procedures in place to
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| sued if a security breach or other mishap
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| | protect such information.Prudence also
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| results in the unauthorized disclosure of
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| | dictates that written records be
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| medical records. The controversial
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| | maintained in the event of employee
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| Patriot Act requires disclosure to the
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| | claims or litigation involving the
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| federal government of certain customer
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| | company. Companies should also be
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| data and can subject the disclosing
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| | vigilant in documenting incidents
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| company to a lawsuit if the customer was
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| | involving any inappropriate or improper
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| not sufficiently advised of the
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| | behavior by an employee. Emails and
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| possibility of such disclosure. A
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| | instant messages are now often crucial in
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| proposed amendment to the federal Rules
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| | determining court cases.
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