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European Regulatory Language Requirements

Sustaining competitive advantage within GreekCzech Republic - CzechEstonia -
the medical device industry involves a EstonianHungary - HungarianLatvia
global product strategy that recognizes - LatvianLithuania -
the European market's substantial global LithuanianMalta - English &
market share. Estimated at 30% of the MaltesePoland - PolishRomania
global medical device market, the - RomanianSlovakia - SlovakSlovenia
European community poses increasing - SlovenianTurkey -
regulatory challenges for medical device TurkishEU Member State Official Languages
manufacturers. Regulations controlling Depending on the extent of the product's
the manufacturing, marketing and usage of presence in the European Union, there are
medical devices in the EU are forcing currently up to 12 languages required for
manufacturers to incorporate language the labeling, IFUs, documentation, and
translation and localization into global marketing materials in accordance with
development strategies as individual the IVDD and MDD necessary for CE mark as
Member States demand product information displayed in TABLE I .As the EU continues
in the language of the local user.An to grow and the trading barriers
exigent regulatory hurdle facing the dissolve, prospective Member States are
medical device industry is the European actively transitioning regulations to
Union's IVDD 98/79/EC directive which meet the CE mark criteria, requiring new
went into effect December 7, 2003. languages. A midday regulatory shadow to
Formulated five years ago, the IVDD 98/79 the EU, European Free Trade Association
EC dictates that as of the December date, (EFTA) countries of Iceland,
all new in vitro medical devices must Liechtenstein and Norway are aggressively
bear CE Marks or face refusal into the enforcing the CE mark, shown in TABLE II
European market or regulatory, criminal . Although not a member of the EFTA,
or product/civil liability.What is the Switzerland is also enforcing medical
guiding principle behind the new device CE mark.In addition to the EFTA,
directive?The IVDD Directive virtually 13 more countries have applied for
eliminates the costly regulations imposed membership in the European Union.
by individual member states. Performing a parallel migration to the
Manufacturers who comply with the European Union's regulatory requirements,
Directive will be able to apply the CE several of these future Member States are
mark to their products and market them actively adopting the CE Mark to ensure
freely within member states of the EU. goods can freely move throughout the
The IVDD (In Vitro Diagnostic Devices European Union, including Poland,
Directive) is one of three associated Romania, Slovakia, and Turkey, seeTABLE
directives issued by the European Union, III .
which together cover all forms of medical Global Harmonization and International
equipment with the intent to ensure that Quality Standards
only safe and effective products are sold In 1998, the United States and the
in the European market. The directives European Union introduced the New
clearly outline regulations regarding Transatlantic Agreement (NTA) to improve
manufacturing, importing, and marketing economic cooperation between the two
of such devices. The IVDD specifically economic powers. In this landmark accord
involves in vitro ( in an artificial resides the Mutual Recognition Agreement
environment outside the living organism ) (MRA) that acknowledges the regulatory
medical devices that examine human fluids standards of the respective economic
or tissue samples to identify, diagnose, bodies-an area of transition that affects
and monitor medical conditions. The IVDD the medical device industry. The European
98/79/EC brings in vitro devices in line Union medical device directives refer to
with other medical devices already ISO 9001 as the series of quality
regulated by the EU, the MDD (Medical management standards and the US refers to
Devices Directive) and the AIMDD (Active FDA's Quality System Requirements and all
Implantable Medical Devices corresponding good manufacturing (GMP)
Directive).The IVDD and it sibling practices regulations. Benefiting medical
directives apply progressive regulatory and pharmaceutical companies, both
requirements to medical devices and their quality systems have made considerable
accessories depending on the classified efforts to synchronize their requirements
risk they present to the user, defined in further increasing the common ground
the directive as Class I through III. between quality systems in North America
Unless the classified product is a and Europe.ISO (International
low-risk Class I device that does not Organization for Standardization)
contain any sterile packaging or a Adding to the pressure the current ISO
measuring function, manufacturers require 9000:1994 standard is transitioning to a
a third-party Notified Body to new ISO: 9000:2000 series effective
independently certify the device's December 14th of this year. However, as
compliance to the Directive's Essential of May 15, 2003, only 19.5% of the total
Requirements (a.k.a. Annex I)-good faith ISO registered North American companies
is not enough. Additionally, in a new had completed their registration process.
twist within the Directive, the This is essential in the entire chain of
authorized representative shown on the requirements. The new standard is a
device label for Class I devices consolidation of ISO 9001 and 9002, and
manufactured outside the EU may be has more of a customer satisfaction and
required to produce the technical file, continuous improvement focus not present
including copies of all translated in previous versions.GMP (Good
materials. Any incorrect labeling or Manufacturing Practices)
instructions for use may lead to In December 1978, the FDA Good
regulatory criminal or product/civil Manufacturing Practices (GMP) Regulation
liability in the EU.Any medical device became effective, establishing Quality
manufacturer wishing to market its System Requirements for products
products in the European Union is fully regulated under the FDA, including
responsible for complying with the medical devices. In 1990, the Safe
corresponding safety and administrative Medical Devices Act (SMDA) expanded the
Essential Requirements and must display GMP to include design, manufacturing,
the CE mark of conformity as stated in packaging, labeling, storage,
Article 16 of the IVDD 98/79/EC . If installation and servicing of all
that's not a red flag, consider the next finished medical devices.Exporting
regulatory deadline facing in vitro American Medical Devices
device manufacturers: By December 7, Any medical device in the US market may
2005, the European Union will not only not be legally exported anywhere in the
require a CE mark to legally market a world without prior FDA notification or
product, but will require a CE mark to approval; however, for a device to be
legally put a medical device into legally distributed in the US, the FDA
service-a requirement much more critical requires:
to the revenue of manufacturers and Registration of both the medical device
healthcare!CE Mark: A passport to the and manufacturing site- Authorization for
European Union commercial distribution through either a
An abbreviation of a French phase 510(k) pre-market notification or a
"Conformite Europeene," the CE mark Pre-market Approval (PMA) application
indicates that the medical device depending upon the classification of the
manufacturer has conformed to all the device- Compliance with FDA labeling
obligations set forth by the Directive 98 requirements- Manufacturing compliance
79/EC of the European Parliament. with the FDA's GoodManufacturing
Affixing this multinational standardized Practices (GMP)While the FDA does not
mark to a product will allow any global place any restrictions on the export of
manufacturer a "passport" to freely these devices, certain countries require
distribute their products within the an Export Certificate that the
European Union without additional quality manufacturer and its devices are indeed
testing or approvals. Reflective of the in compliance with FDA regulations.
1946 Treaty of Rome, the CE mark is a Medical devices that do not have a
conformity tool that is intended to 510(k), PMA, or are solely manufactured
further promote the establishment of a for export may by approved for
single market where the free movement of exportation by the FDA through Section
goods, persons, services and capital are 801(e)(1) of the FFDCA; however, the
ensured. Fundamentally, the CE mark and manufacturer may experience regulatory
the medical device directives remove many difficulties depending on the individual
regulatory hurdles while providing country's requirements of an FDA Export
stronger regulations for smaller Certificate, which, as stated above,
countries; however, it also creates require a 510 (k) or a PMA.Sorting
critical language compliance issues that through the regulations to achieve global
may prove to be costly for manufacturers. product delivery
Regardless of the intended global The question facing medical device
harmonization, participating countries manufacturers in the current global
are preserving their national cultures market is how to meet all language
and languages by requiring product requirements in the most cost-effective,
information in their own local regulatory compliant manner. Managing
languages.IVDD, MDD & AIMD...more regulations and translations are among
languages! the most critical aspects of developing
Depending on device classification, to and marketing products for the life
legally display the CE mark, the IVDD, sciences industries. Any mistake, no
MDD, and AIMD all mandate that matter how minor, can delay product
manufacturers provide all labeling, approvals, launches, or cause widespread
information for usage, documentation, and public relations disasters. Therefore,
marketing materials in the official developing translation and localization
language(s) of the end-user's Member processes has become a competitive
State, taking into account the training advantage for global manufacturers of
and knowledge of the potential users as medical devices.Working closely with a
stated in Article 4, Paragraph 4, IVDD 98 translation and localization vendor who
79/EC .Documentation Translation specializes in medical language services
Requirements - Conformity Assessment is an important step in conquering the
Procedures ever-changing international regulatory
Manufacturers are required to translate process. The choice of the translation
the documentation relating to the provider is extremely important to ensure
production, testing and quality processes that translations are accurate,
in the official language(s) of the Member consistent and technically correct, as
State in which the procedures are carried well as harmonious with the
out as stated in Article 9, Paragraph 11 manufacturers' processes.Medical language
of the IVDD 98/79/EC. Depending on device service providers should-at the very
classification, these documents must least-provide documented processes that
include a number of required disclosures involve native-speaking linguists that
dependent on the product classification. have expertise in both medical
Depending on marketing and distribution translation and the medical industry. To
objectives, some products may require up deliver consistency, quality and reduced
to 12 languages, creating complicated costs, the language service provider
multilingual product labeling and IFU should also implement terminology
challenges. There can be over 20 management tools and computer-assisted
information pieces required for each translation solutions in concert with the
product label of IFU, depending on the team of human translators.Conclusion
classification as detailed in Annex I, Complex and ever-changing international
Part B, Section 8 of the Directive.Table regulations controlling the marketing and
I usage of medical devices are forcing
Official Language(s) of EU Member manufacturers to incorporate language
StatesMember State Official translation and localization into global
language(s)Austria - GermanBelgium - development strategies. The European
Dutch, French & GermanDenmark - Union members currently require that all
DanishFinland - FinnishFrance product information be in the official
- FrenchGermany - GermanGreece language of the local users and the
- GreekIreland - EnglishItaly diversity of this economic area is only
- ItalianLuxembourg - French, growing to include more regulations and
German, LuxembourgishNetherlands - official languages. A simultaneous global
DutchPortugal - PortugueseSpain release of medical devices involving up
- SpanishSweden - to 12 languages in Europe alone makes
SwedishUnited Kingdom - EnglishTable this issue as critical as the intended
II purpose of the medical device.
Official Language(s) of EFTA Member Medical device manufacturers can
States cost-effectively market their products
Member State Official language(s)Iceland globally while satisfying international
- IcelandicLiechtenstein - regulatory requirements by partnering
GermanNorway - with Net-Translators a qualified language
NorwegianSwitzerland - German, French service provider in the very early stages
& Italian( Switzerland is not a EFTA of product development. The right
member but requires translation)Table III language partner can turn what may now
Official Language(s) of Member States appear as a chaos of regulatory
Applying For EU Membership requirements into a successful
Member State Official language(s) international product release.
Bulgaria - BulgarianCyprus -




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